Editing Employee Time Punches

The ability to edit employee time punches is essential for maintaining accurate payroll and attendance records. Employees may occasionally forget to clock in or out, experience technical issues, or accidentally enter the wrong time. Allowing authorized managers to correct these discrepancies helps ensure employees are paid accurately, reduces payroll errors, and provides a reliable record of hours worked while maintaining accountability within the organization.

Click HERE to learn how to run the employee the TimeSheet.

To edit an employee's time card, navigate to Setup > Employees.

Select the employee whose time card needs to be updated, then click on the Time Card tab. From here, you can view and manage punches for the selected pay period.

Editing an Existing Punch

If an employee clocked in or out at the wrong time, locate the appropriate date and click the three dots on the right side of the entry.

In the example below, we are editing a time punch for June 10th. Update the punch time as needed, enter a reason for the change, add the approving manager's initials, and select the appropriate category (Missed Punch, Vacation, Sick Time, or Other).

Click Submit to save your changes.

Adding a Missed Punch
If an employee forgot to clock in or out entirely, click the blue + (plus) button in the upper-right corner of the Time Card screen.

Enter the Punch In and Punch Out dates and times, provide a reason for the adjustment, select the appropriate category, and enter the approving manager's initials.



Click Submit to add the missed punch to the employee's time card.

Common Uses for Editing Employee Time Punches

• Correcting missed clock-ins or clock-outs when an employee forgets to punch.
• Fixing incorrect punch times caused by accidental entries.
• Recording approved Sick Time, Vacation Time, or other paid time off.
• Adjusting punches after technical issues or internet outages prevent employees from clocking in or out.
• Updating time cards when employees perform work away from their normal workstation and are unable to clock in.
• Correcting duplicate or overlapping punches that could impact payroll calculations.
• Ensuring accurate payroll processing by verifying and correcting employee hours before payroll is finalized.
• Maintaining a clear audit trail by documenting the reason for any changes and obtaining manager approval.