Help CenterAdd to Daycare makes it easier to coordinate daycare with boarding stays by allowing staff to add daycare manually or create appointments automatically based on your settings. Defaults for services, rooms/types, day length, rates, and package usage help keep bookings consistent, while arrival and departure options and daily edits provide flexibility for each stay.
Settings must be enabled for each location.
Setting options
Click on Manage, New Features.
Add to daycare defaults, length and rate
These settings will be used with automatic Add to Daycare enabled or disabled. Users can change the settings on the appointment.
Time – Set the time for the daycare appointment
Primary daycare service – If your system uses Daycare primary services, set your option here. The price for this service will be used unless you enter a custom price.
Click here to learn how to setup Daycare primary services.
Default Room/type – Choose what type of daycare room/type should load onto the appointment.
You can use the default daycare room/type set on the pet card.
You can use the default daycare room/type set in Setup, System Options, Daycare tab.
You can choose one of the daycare rooms/types from the list.
Default Day Length – Choose whether the daycare appointment should be set as a full or half day.
NOTE: If using packages, the appointment will be correctly updated to full or half day based on checkin/checkout times and will use the correct package.
Default rate – If using primary services, that rate will load onto the screen.
If primary services are not used and you choose a daycare room/type, that rate will load onto the screen.
You can opt to use a special rate, including $0.
NOTE: Multipet pricing will be used when enabled.
NOTE: Employees can override this rate on the daycare appointment.
Charging or using packages
Use package if available; otherwise charge rate – When checking in/out the daycare appointment if the pet has a package that applies, the package will be used. If the pet doesn’t have a package that applies to the appointment, an invoice should be created and the client needs to pay.
Charge rate without using a package – Use this option if you want to charge for the daycare appointment and ignore any packages.
No Charge – Set this option if there is no charge for this daycare appointment.
Existing daycare bookings
If a pet already has daycare appointments booked during the date range of the boarding appointment, choose what happens to those already existing appointments.
Replace eligible existing daycare bookings with new choices – This will automatically delete the existing appointments and add daycare appointments created from the settings when adding the board appointment.
Ask staff whether to replace or keep and link existing bookings to boarding – When adding a boarding appointment with Add to Daycare, there will be a prompt asking the staff if they want to keep the existing appointments or replace them with new appointments created from the settings when adding the board appointment.
Keep existing bookings unchanged and skip those dates – This keeps the existing daycare appointments and skip adding new appointments created from the settings when adding the board appointment.
Automatic Daycare
These settings will automatically create a daycare appointment for the date range of the boarding appointment.
Add to daycare automatically for every day of the week (excluding arrival and departure days) – Check this option to automatically create daycare appointments
But only for the following days of the week – Check which days of the week you want to automatically add the pet to daycare.
Arrival day/Departure day – Use defaults
Choose whether you want to automatically add the pet to daycare for the arrival and departure days and the required time
NOTE: This requires that the boarding appointment have a checkin and checkout time added.
Arrival day – Customized options
Set your options if the Arrival day needs different settings from the other days.
Departure day – Customized options
Set your options if the Departure day needs different settings from the other days.
Other settings
Hide detailed daycare information on parent appointments – This hides the daycare appointments that will be added once the appointment is saved.
Warn if removing automatic add to daycare – This will display a message alerting staff they are removing daycare appointments that management has enabled.
Using Add to Daycare
On the appointment screen, under the date fields, the daycare days will be automatically populate, based on your settings, once you choose the date range.
Edit the appointments – This option allows you to change dates, daycare room/types, rates and package usage.
Click on days to remove daycare for those days.
Daily details gives the options to change the service, room/type, package usage and rate for each day of daycare.
Key Points
· Reduce repetitive entry by automatically creating daycare appointments for selected days during a boarding stay.
· Keep bookings consistent with default services, rooms/types, day lengths, and rates.
· Support flexible billing by using eligible packages, charging a rate without a package, or setting appointments to no charge.
· Handle overlapping bookings with options to replace existing daycare appointments, ask staff what to do, or keep existing bookings and skip those dates.
· Tailor each stay with separate arrival and departure settings and daily changes to services, rooms/types, package usage, and rates.
· Help staff avoid unintended removal of automatically added daycare with an optional warning.