Adding Employees and Setting Access Rights

The Employees screen is where you'll create employee accounts, assign roles, configure security, manage schedules, and control what each employee can access throughout KC Cloud. Taking a few minutes to configure employees properly helps keep your system secure while ensuring staff only have access to the features they need.

The employee setup in Kennel Connections allows you to:

• Set up security levels
• Designate employees as bathers, groomers, trainers, and so on.
• Give each employee individualize access rights.
• Set schedules
• Make employees commission-able

Adding a New Employee

1. Navigate to Setup > Employees.
2. Click Add New Item.

Login Information

Enter the employee's information.

The following fields are required:

• ID
• Password
• First Name
• Last Name

All other fields are optional.

If needed, you can allow specific employees to bypass these restrictions by enabling:

• Ignore IP Restrictions
• Ignore Time Restrictions
  
  

You can also assign an employee's User Type, which determines their overall security level within KC Cloud.

 Click HERE for details.

General Tab

The most important setting on the General tab is Roles.

Select the appropriate roles for the employee, such as Groomer, Bather, Trainer, or other appointment types they should be assigned to.

🚨 IMPORTANT NOTE: If an employee is expected to appear as an option when scheduling appointments, the appropriate role(s) must be selected on the General tab.

Access Rights

The Access Rights tab controls which areas of KC Cloud an employee can view and use.

If a permission is checked, the employee has access to that feature.

Click HERE to learn about the options.

💡 QUICK TIP: Review employee access carefully and only grant permissions necessary for their job responsibilities.

Time Card

The Time Card tab allows managers to review and edit employee punches.

• Click the + button to add a new punch.
• Click the three dots next to an existing punch to modify or delete it.

Payroll

Enter payroll information as needed.

If you use Grooming, you can also enter an employee's maximum daily appointments for:

• Baths
• Grooms
• Nail appointments
• Other services

This information is used when tracking grooming appointments by employee.

Commission

The Commission tab is used to configure employee commissions.

See the Setting Up Commissions article for complete instructions.

Click HERE to learn how to set up Commissions.

Schedule

Click the dropdown arrow and select Add New to create an employee schedule.

Employee schedules can also be used with Grooming Online Reservations, if enabled.

Notes

Use the Notes tab to keep internal employee information, including:

• Vacation tracking
• Time-off requests
• Administrative notes
• Other employee-related information

Enabling Administrative Login

Once employees have been created, you can enable additional security for sensitive setup areas.

1. Navigate to Setup > System Options.
2. Open the Global tab.
3. Enable Use Administrative Login.

⚠️ IMPORTANT NOTE: When enabled, employees must enter an administrator password before accessing Business Info, System Options, or Employees.

Common Use Cases

• Creating employee login accounts.
• Assigning employee roles for scheduling.
• Restricting employee access to specific features.
• Managing employee time cards and schedules.
• Configuring payroll and commission information.
• Securing administrative areas of KC Cloud.